Special Events

• Completed application and a non-refundable permit fee, in the amount of $100.00.
• A detailed description of the location of the event, the nature of the planned activities of the event, a good faith and reasonable estimate of the number of individuals that are planned to attend, the hours of operation, and length (in number of days) of the event.
• Site plan of event showing all temporary installations in relation to the surroundings.  The site plan must show a detailed diagram of the event including the location of concession booths, portable toilets, dumpsters, public, emergency and accessible routes, parking banners and signs, tents, location of stages and entertainment and orientation of loudspeakers, locations for electricity and water, and other relevant information.
• A parking plan and/or traffic control plan.
• If the special event, or any part thereof, is to be held only on private property, an affidavit from the owner(s) of the property on which the event is to be conducted stating that the owner(s) has legal title to the property, consents to the event, and the owner or one of the permanent residents of the property will be responsible for cleanup of the property following the conclusion of the event. If the special event is to be held on public property, in whole or in part, an acknowledgement by the applicant that the applicant is responsible for cleanup of public property unless cleanup is otherwise assumed by the village.
• If the event will include amusement rides, a copy of any contract between the applicant and any person providing a ride, mechanical entertainment or amusement device, together with a valid county or state business license. No carnival operation shall be permitted to begin erecting its activities until the issuance of a special events permit.
• For any special event on public property or which includes amusement rides on private property, a statement from the applicant that it has the ability to provide commercial general liability insurance, whether through a single policy, or a combination of policies, in the amount of $1,000,000.00 per occurrence and $2,000,000.00 in the aggregate for bodily injury and property damage, with a deductible or self-insurance retention no greater than $15,000.00, issued by companies authorized to do business in the State of Florida and rated A- or better per Best's Key Rating Guide, latest edition. The village shall be named as an additional insured on all required insurance policies, and an endorsement reflecting this requirement shall be issued as part of any required policies. Proof of such insurance shall be provided prior to issuance of the requested permit.
• An indemnity and hold harmless certificate in favor of the village in a form approved by the village attorney.
• Description of and proposed location for temporary structures, tents, or similar facilities, and whether the applicant intends on utilizing village facilities.
• A food and beverages plan, including alcoholic beverages, outlining whether food and beverages will be sold or provided.

Note:  The Village of Pinecrest is required to notify all neighboring property owners within 250 feet of the subject property 15 days prior to the scheduled date of the event by Regular Mail. 

Note:  Any applicant, permittee, individual, or property owner that violates the provisions of this article shall be subject to a fine of $250.00, imprisonment in County jail for up to 60 days, or both. Each day that a violation occurs shall constitute a separate violation of this article

Note: A “Fast-Breaking Assembly” shall mean a special event which is occasioned by fast-breaking news or affairs coming into public knowledge less than forty-eight (48) hours prior to such special event, which may be held at only those locations designated by the village for fast breaking assemblies.

(a) A fast-breaking assembly may only be conducted at the location(s) designated for fast breaking-assemblies by the Village, which location(s) is not anticipated to impede or interfere with the use of or travel on village right-of-way or to violate normal traffic regulations or controls and, therefore, is not likely to require additional village services or facilities.

(b) Individuals or representatives of an organization planning a fast-breaking assembly shall submit to the Village Manager the following information within forty-eight (48) hours prior to the event:

1. The name, mailing address, and telephone number of the person or representative of an organization planning the fast-breaking assembly;
2. The planned time, duration, date, and location of the fast-breaking assembly;
3. The nature of the activities planned;4. A good faith and reasonable estimate of the number of people who are planned to or expected to attend and participate in the fast-breaking assembly.

(c) A fast-breaking assembly must comply with all applicable laws, stay within the maximum capacity of the designated location(s), and may not include fireworks, temporary structures, alcoholic beverages, road closures, or other activities that would require permits pursuant to applicable laws. (d) A fast-breaking assembly may only be held between 8 A.M. and 8 P.M. (e) Consistent with Section 255.045, Florida Statutes, the organizer of a Fast-Breaking Event shall ensure that necessary cleanup, repair, and restoration of village public property is conducted to bring the village public property to its condition prior to the fast-breaking assembly.

 The person in charge of the event must be present at the event and remain at the location for the entire duration of the event.

 Public notice.

Note:  The Village of Pinecrest is required to notify all neighboring property owners within 250 feet of the subject property 15 days prior to the scheduled date of the event by Regular Mail.